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An invoice is FikaTrade’s record of an amount a customer owes you for a specific order.

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One order, one invoice

Every invoice belongs to exactly one order, and an order can never have more than one active invoice — FikaTrade won’t let a second invoice be created for an order that already has one. There’s no consolidated or batched invoicing across multiple orders.

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When an invoice is created

An invoice is created the moment an order is approved — either because you select Approve on the order, or because the order belongs to a customer with auto-accept enabled. See Orders overview for how orders reach that point, and How invoices are created for what happens at that moment. You can’t create an invoice on its own, separately from an order — there’s no manual “New invoice” action anywhere in FikaTrade.

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Where you find an invoice

There’s no separate, browsable list of your invoices. You reach an invoice through its order — open the order from your order list, and its invoice (if it has one) is shown as part of the order’s detail page. See View and manage an invoice.

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Xero is optional

Connecting Xero is entirely optional. If you haven’t connected Xero, your invoices are created and managed inside FikaTrade only. If you have, new invoices are automatically created in Xero too, as part of the same order-approval step — see Connect FikaTrade to Xero and Sync invoices with Xero.

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A simple lifecycle

See Payments overview for how payment collection itself works.