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Corrected 2026-08-18: the Draft row previously said finalizing happens automatically with no visible action — live-tested and that’s only true for auto-accept customers. For everyone else, Draft is a real state you sit in until you select Send Invoice yourself.
An invoice’s status is a separate thing from its order’s status, and from whether it’s synced to Xero. This page covers invoice status only.

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Statuses

For auto-accept customers, creating and finalizing happen back-to-back automatically, so you’ll rarely see one of their invoices sit in Draft. For every other customer, Draft is a real, interactable state — the order stays Placed and unlocked until you open the invoice and select Send Invoice.

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Invoice status vs. order status vs. Xero

These are three separate things, and none of them stand in for the others:
  • Order status (Placed, Accepted, and so on) — see Order statuses.
  • Invoice status (this page) — tracks the invoice itself, independently of payment.
  • Whether the invoice is in Xero — a Xero-connected invoice has its own separate life in Xero once created; see Sync invoices with Xero for what that does and doesn’t mean.