> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fikatrade.com/llms.txt
> Use this file to discover all available pages before exploring further.

# View and manage products

> How to find products, and how to add, edit and archive them.

Products are added and managed one at a time from your product list.

## Before you begin

Any team member — Admin (supplier administrator) or Employee — can view, add, edit and archive products. There's no supplier-administrator-only restriction on product management.

## Find a product

Go to **Products**. The list shows each product's thumbnail image, code, name, base price (ex-GST), tax setting, and status (Available or Unavailable). You can filter by category, sales account or pricing group, and sort by base price, tax or availability. There's no free-text search — use the filters to narrow the list. You can select multiple products to bulk-update or bulk-delete them.

## Add a product

1. Select **New product**.
2. Enter a **Code** and **Name** — both required.
3. Optionally add:
   * An image
   * A **Base Price** (ex-GST)
   * A description
   * One or more categories
   * A sales account
   * A tax setting
4. Set **Availability** to Available or Unavailable.
5. Save the product.

Codes must be unique within your product catalogue — if you reuse a code, FikaTrade will reject it and ask for a different one.

## Edit a product

Open a product from your list and update any field. Changing a product's name, code, price or tax setting only affects future orders — past orders keep a snapshot of the product details as they were when the order was placed, so editing a product never changes historical order or invoice records.

## Archive a product

Removing a product uses different behaviour depending on its order history:

* **If the product has never been ordered**, removing it deletes the record permanently.
* **If the product has order history**, removing it archives the record instead, so past orders keep their details intact. An archived product is marked inactive and no longer appears to customers.

## What happens next

New products are immediately visible to customers on the default pricing group, provided they have a base price and are marked Available. See [Product availability](/supplier-guide/products/product-availability) for how this changes for customers on other pricing groups.

## Related guides

* [Products overview](/supplier-guide/products/overview)
* [Product codes and tax settings](/supplier-guide/products/codes-and-tax-settings)
* [Product availability](/supplier-guide/products/product-availability)