> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fikatrade.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sync invoices with Xero

> What actually happens when FikaTrade creates an invoice in Xero, and what doesn't.

If you've connected Xero, FikaTrade sends invoice data to Xero automatically. It's important to understand exactly what this does and doesn't do.

## When it happens

Sending an invoice to Xero happens automatically, immediately, as part of approving the order that invoice belongs to — the same moment the invoice is created in FikaTrade. There's no scheduled or batched sync, and no manual "sync to Xero" button.

## What arrives in Xero

FikaTrade creates the invoice in Xero as a **draft**. FikaTrade never authorises or submits it on your behalf — it always arrives in Xero as a draft, for you to review and progress from Xero yourself if you use Xero for anything beyond record-keeping.

## This is one-way

FikaTrade sends invoice data to Xero — it doesn't read anything back. Specifically:

* Nothing you change directly in Xero flows back into FikaTrade.
* Xero payment status isn't synced back to FikaTrade — an invoice's Paid status in FikaTrade only comes from FikaTrade's own actions (collecting payment through FikaTrade, or selecting Mark as Paid), never from Xero.
* Editing the underlying order (while the invoice is still a draft) does update the Xero invoice's lines to match — this is FikaTrade pushing a change to Xero, not Xero syncing anything back.

## If it fails

If sending the invoice to Xero fails, approving the order fails at that point — see [How invoices are created](/supplier-guide/invoicing/how-invoices-are-created) and [Invoice and Xero troubleshooting](/supplier-guide/invoicing/troubleshooting). There's no automatic background retry and no separate "retry sync" action; you'll need to resolve the issue and approve the order again.

## Voiding

Voiding an invoice in FikaTrade also voids it in Xero, if it was sent there — see [Void an invoice](/supplier-guide/invoicing/void-an-invoice).

## Related guides

* [Connect FikaTrade to Xero](/supplier-guide/invoicing/connect-to-xero)
* [Xero mappings](/supplier-guide/invoicing/xero-mappings)
* [Invoice and Xero troubleshooting](/supplier-guide/invoicing/troubleshooting)