> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fikatrade.com/llms.txt
> Use this file to discover all available pages before exploring further.

# The Sync screen

> Where to review and decide on differences between FikaTrade and a connected integration like Xero.

<Note>
  **New 2026-10-07:** the Sync screen didn't exist in earlier documentation — it shipped alongside the per-connection automation settings described in [Connect FikaTrade to Xero](/supplier-guide/invoicing/connect-to-xero).
</Note>

With automatic updates turned off (the default), FikaTrade doesn't silently change anything when it notices a difference between your FikaTrade data and a connected integration like Xero — it raises the difference as a **finding** on the Sync screen, for you to review and decide.

## Where it is

Go to **Settings → Sync**. It's one shared screen across every integration you've connected and every kind of record (products, invoices, and so on) — each combination gets its own tab.

## Who can use it

Any team member can view findings. **Deciding** on a finding — or running a sync on demand — requires a **supplier administrator**.

## What a finding shows

* The field (or fields) that differ, with FikaTrade's value next to the other system's.
* How the two records are linked, and when they last agreed.
* For an invoice draft, a line-by-line comparison.

## Deciding a finding

| What you'll see | What it does |
| - | - |
| Take Xero's | Updates FikaTrade with the other system's value. |
| Keep ours | Keeps FikaTrade's value and stops asking about this difference — nothing is sent anywhere. |
| Send ours to Xero / Create in Xero | Pushes FikaTrade's value to the other system (creating the record there if it didn't exist). |
| Pick field by field | For a record with several differences at once, choose which side wins per field. |
| Add to FikaTrade | Creates a FikaTrade record from one that only exists in the other system. |
| Keep out of sync | A permanent "don't ask about this one again" for a record that's only ever meant to exist on one side. |
| Not ours / Dismiss | Closes the finding for now — it comes back if the difference is still there next time FikaTrade checks. |
| Link to existing product | Matches a finding to a product you already have, instead of creating a new one. |

You can select several findings of the same kind at once and apply one decision to all of them.

## How often FikaTrade checks

This depends on the record type and isn't something you can configure — for example, products are checked roughly every 5 minutes, invoices once a night. A supplier administrator can also trigger an immediate check from this screen, either for everything a connection covers (**Sync now**) or for one linked record (**Check external copies**).

## Related guides

* [Connect FikaTrade to Xero](/supplier-guide/invoicing/connect-to-xero)
* [Two-way product sync with Xero](/supplier-guide/invoicing/two-way-product-sync-with-xero)
* [Sync invoices with Xero](/supplier-guide/invoicing/sync-with-xero)


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.