> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fikatrade.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invoice statuses

> What each invoice status means, and how it differs from order and payment status.

An invoice's status is a separate thing from its order's status, and from whether it's synced to Xero. This page covers invoice status only.

## Statuses

| Status | Meaning                    | How it starts                                                     | Available actions                                                                      | What happens next                                                                             |
| ------ | -------------------------- | ----------------------------------------------------------------- | -------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------- |
| Draft  | Created, not yet finalized | An order is approved                                              | None visible — finalizing happens automatically, in the same step, as part of approval | Finalized (Sent)                                                                              |
| Sent   | Finalized and locked       | Finalizing happens automatically right after the draft is created | Collect Payment, Mark as Paid (if eligible), Void                                      | Paid, or Voided                                                                               |
| Paid   | Payment recorded           | Payment succeeds through FikaTrade, or you select Mark as Paid    | None — final                                                                           | —                                                                                             |
| Voided | Cancelled                  | You select Void                                                   | None — final                                                                           | The order reverts to Placed if it has no other finalized invoice, so you can invoice it again |

In practice, because finalizing happens automatically as part of order approval, you'll rarely see an invoice sit in Draft — by the time you look at it, it's usually already Sent.

## Invoice status vs. order status vs. Xero

These are three separate things, and none of them stand in for the others:

* **Order status** (Placed, Accepted, and so on) — see [Order statuses](/supplier-guide/orders/order-statuses).
* **Invoice status** (this page) — tracks the invoice itself, independently of payment.
* **Whether the invoice is in Xero** — a Xero-connected invoice has its own separate life in Xero once created; see [Sync invoices with Xero](/supplier-guide/invoicing/sync-with-xero) for what that does and doesn't mean.

## Related guides

* [View and manage an invoice](/supplier-guide/invoicing/view-and-manage-an-invoice)
* [Void an invoice](/supplier-guide/invoicing/void-an-invoice)
* [Sync invoices with Xero](/supplier-guide/invoicing/sync-with-xero)