> ## Documentation Index
> Fetch the complete documentation index at: https://docs.fikatrade.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Activity and notifications

> Where your Inbox is, what actually triggers a notification, and what doesn't.

FikaTrade keeps a lightweight **Inbox** of things that have finished — it's not a full activity log of everything happening on your account.

## Where to find it

* The **bell icon** in the sidebar shows an unread count and opens a quick list in a popover.
* Select **Inbox** in the sidebar for the full page, with **All**, **Updates** and **Invitations** tabs, search, and a detail pane.

## What actually creates a notification

Only a specific, fixed set of things:

* A **PayTo agreement** reaching an outcome (active, paused, resumed, cancelled, or failed).
* **Payout bank account setup** completing or failing.
* A **CSV import** finishing, failing, needing review, or being discarded.
* **Product image uploads** finishing or failing.
* An **Xero (or other integration) sync session** finishing.
* A **payment collection** succeeding or failing.

<Note>
  **Order status changes (Placed, Accepted, Denied, Cancelled) don't appear in the Inbox at all.** Check the Orders page directly rather than expecting a notification.
</Note>

Team and customer **invitations** also show up in the same bell and list, under their own tab — they're a different kind of record behind the scenes, but they're folded into the same feed so you don't miss them.

If a payment collection fails, it notifies whoever triggered it **and** your other workspace administrators — not just the person who selected Collect Payment.

## Opening a notification

Some notifications take you straight to what they're about — an invoice, an import run, a payment method, or your Payouts settings. Others don't link anywhere, by design:

<Note>
  A finished Xero (or other integration) sync notification just confirms the sync ran — it doesn't link to what it found. To review the actual differences a sync surfaced, go to the Sync screen for that integration, not the Inbox — see [Connect FikaTrade to Xero](/supplier-guide/invoicing/connect-to-xero).
</Note>

## Managing your Inbox

You can mark a single notification as read, or use **Mark all as read**. There's no way to delete a notification — FikaTrade keeps them for a retention period rather than letting you remove them individually.

## No email

Everything here is in-app only. FikaTrade doesn't currently send any of this by email.

## Related guides

* [Connect FikaTrade to Xero](/supplier-guide/invoicing/connect-to-xero)
* [Failed payments and retries](/supplier-guide/payments/failed-payments-and-retries)
* [Invite and manage team members](/supplier-guide/getting-started/invite-and-manage-team-members)


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